Finance Automation, Proven in the Operations That Are Hardest to Govern.
Go inside four live finance environments to see how H6 turns complex purchasing, matching and operational knowledge into governed automation.
- locations connected
- 100+
- monthly invoices in one retail network
- 40,000+
- invoice automation at one hotel
- 90%+
- governed policy layer
- 1
Four operating environments
The detail behind the outcome.
Each implementation starts with the realities of the operation: how purchasing works, where knowledge sits, which variances are acceptable and what must be proven before an invoice moves on.
01Category-aware invoice matching for a complex hospitality group.
AX Group needed to connect finance and procurement across multiple hospitality locations while preserving the purchasing controls that matter at category level.
Multi-location · Centralised procurementThe H6 response
H6 connected invoice and purchase-order data across the group's hospitality operations, then translated the real procurement rules into governed matching policies. Each relevant food category can be assessed against its own approved tolerance before the invoice moves forward.
Connected operations
Invoice and procurement information from multiple locations is brought into one controlled processing layer.
Policy-led tolerances
Matching policies reflect the expected variance for weighted, refrigerated and other purchasing categories.
Explainable exceptions
Invoices outside policy are surfaced for review with the purchase-order context needed to resolve them.
What changed
- Thousands of invoices governed against purchase orders
- Controls tailored to the realities of hospitality purchasing
- A consistent matching approach across multiple locations
Integrating AI into our procurement and finance operations is a natural step forward. Unlocking greater productivity, eliminating repetitive manual tasks, and enabling our teams to focus on higher-value work. This shift is not just about automation; it's about empowering our people and building smarter, more resilient business processes.
- Environment
- Multiple hospitality locations
- Buying model
- Centralised procurement
- Control model
- Category-specific tolerances
02Pricing visibility and PO matching across a distributed retail network.
My Convenience needed one reliable view of purchasing across more than 100 locations, where a mix of owned and franchised stores had created inconsistencies in supplier pricing.
100+ locations · Owned and franchised outletsThe H6 response
H6 brought live invoice information together with purchasing data from the ERP. That shared view made price mismatches visible across the entire network, while high-volume invoice-to-PO matching created a consistent control point for every entity.
One commercial view
ERP purchasing data and incoming invoices are compared across outlets instead of being reviewed location by location.
Price mismatch detection
H6 identifies where invoiced pricing does not align with the expected price or the wider store network.
High-volume matching
More than 40,000 monthly invoices can be matched to purchase orders through one governed process.
What changed
- Pricing aligned more consistently across owned and franchised entities
- Earlier visibility of price leakage and purchasing discrepancies
- Stronger central controls without losing outlet-level detail
We can now identify price leakages more effectively, improve visibility and introduce stronger, consistent controls across the organisation.
- Network
- More than 100 locations
- Ownership
- Owned and franchised stores
- Data view
- Live invoice and ERP information
03A finance process designed to scale beyond individual knowledge.
The hotel's owner wanted dependable finance processes that did not rely on a small number of people knowing how every invoice should be handled.
Single property · Accounts payableThe H6 response
H6 captured the recurring decisions behind invoice processing and applied them consistently. Invoices in different formats can be extracted, classified and moved through a governed process, while the finance team focuses on the cases that genuinely need attention.
Knowledge into process
Recurring finance decisions are captured in a repeatable operating model rather than remaining in people's heads.
Touchless processing
More than 90% of invoices can progress automatically through the accounts-payable workflow.
People on exceptions
The finance team can spend its time on genuine exceptions, review and higher-value work.
What changed
- Smoother day-to-day finance operations
- Less dependency on key individuals
- A stronger foundation for business growth
H6 has completely transformed our accounts payable, turning a heavily manual process into one that is faster, more accurate, and far clearer financially.
- Operation
- Single hospitality property
- Priority
- Process resilience
- Foundation
- Scalable finance operations
04Consistent invoice governance across a complex care network.
CareMalta combines large-scale purchasing, multiple locations and different invoice types—each with its own operational context and control requirements.
Multi-location · PO-backed purchasingThe H6 response
Integrated with Microsoft Dynamics 365 Business Central, H6 matches invoices to purchase orders and applies the relevant finance policies in one controlled flow. The model can support the distinct requirements of each invoice type while keeping governance consistent across the organisation.
PO-backed automation
High volumes of incoming invoices are connected to the purchase orders that support them.
Context-aware policy
Controls can reflect location, purchase type and the other dimensions that make each invoice different.
Repeatable rollout
The operating model introduced at Mellieħa provides a governed foundation for additional locations.
What changed
- Consistent control across different locations and invoice types
- Less manual effort in high-volume PO matching
- A finance process designed for an expanding care network
Why it matters
Complexity can change by location and invoice type. Control should not.
- Environment
- Multi-location care services
- Integration
- Dynamics 365 Business Central
- Rollout
- Mellieħa to additional locations
Your operation
Bring us the process that standard software cannot handle.
The strongest automation starts with your real documents, systems, matching rules and exceptions. We use them to show where H6 can remove work while strengthening control.
